---
name: mohitagw15856/meeting-room-etiquette
source: https://app.decimal.ai/s/mohitagw15856-meeting-room-etiquette@1/SKILL.md
source_sha256: fdcee42d2a75
---

# Meeting Room Etiquette Skill

Office friction lives in the commons: rooms booked-and-empty while teams huddle in hallways, the hybrid call where the room forgets the remote half exists, the kitchen that becomes a passive-aggressive noticeboard. These are [working-agreements](../working-agreements/SKILL.md) problems at building scale — solved the same way: a few observable norms derived from the actual frictions, made visible where the friction happens (the room's door, the kitchen's wall), and enforced by *structure* (release timers, checklists) rather than by anyone having to be the hall monitor — because norms that require a cop get one, and everyone hates the cop more than the problem.

## What This Skill Produces

- **The norms card per space** — rooms, hybrid rooms, kitchen/commons — 3–5 observable rules each, posted at the friction point
- **The ghost-booking fix** — the release rule (10 minutes unclaimed = free, said on the door) plus the calendar hygiene norms
- **The hybrid-room checklist** — the five moves that stop remote attendees from being wall decorations
- **The enforcement design** — structural (timers, defaults, checklists) over social (nobody polices); the escalation for the rare real abuser

## Required Inputs

Ask for these if not provided:
- **The actual frictions** — the recurring complaints (ghost bookings? Meeting overruns? The dishes?) — norms derive from real friction or they're laminated wishes ([working-agreements](../working-agreements/SKILL.md) derivation rule, spatial edition)
- **The space inventory** — rooms and their booking system's capabilities (auto-release features exist in most and are configured in few — the highest-leverage checkbox in office ops)
- **The hybrid reality** — how many meetings are mixed, the rooms' AV state; the checklist assumes real equipment or names the gap
- **The culture's temperature** — a norms card lands differently in a 30-person startup vs. a 500-person floor; the tone calibrates, the structures don't

## Framework: The Commons Rules

1. **Norms are observable and posted at the point:** "release the room if the booker's 10 minutes late" lives *on the door* — rules posted in a wiki govern the wiki. Three to five per space; the card that tries to legislate everything gets read as wallpaper ([channel-hygiene](../channel-hygiene/SKILL.md) pin logic, physical edition).
2. **Ghost bookings die by structure:** the booking system's auto-release (unclaimed after 10 min → freed) does what no norm can — configure it where it exists; where it doesn't, the door card's release rule deputizes *everyone* politely ("10 minutes unclaimed? It's yours — that's the rule, not a confrontation"). The recurring-hold audit ([standing-meeting-audit](../standing-meeting-audit/SKILL.md) for rooms: the weekly hold whose meeting died months ago) runs quarterly.
3. **Hybrid rooms run the checklist, owned by the host:** remote faces on the big screen (not a laptop angled at the ceiling) · one room mic that works (tested — the [demo-script](../demo-script/SKILL.md) pre-flight logic) · the host names a *remote advocate* ("watch the hand-raises") · in-room side conversations die (the mic can't untangle them) · screen-shares go through the call, not the room's cable. Five moves; the difference between hybrid and hostage.
4. **Overruns end at the door:** the next booker's arrival *is* the ending bell — the norm makes it non-awkward ("rooms turn over on the hour; the arriving team owns the space") — plus the scheduling hygiene that prevents most collisions: default 25/50-minute meetings ([agenda-or-cancel](../agenda-or-cancel/SKILL.md) lengths) leave the turnover gap the hour-long default steals.
5. **Enforcement is defaults, not deputies:** every norm rides a structure (the auto-release, the checklist on the hybrid room's table, the 25/50 calendar default set org-wide) — structure enforces without anyone confronting anyone. The rare chronic abuser is a [working-agreements](../working-agreements/SKILL.md) violation handled as one: named privately by their manager, not policed publicly by peers — the commons stays cop-free because the escalation path exists.

## Output Format

# Space Norms: [office/floor]

## The Cards (posted at each friction point)
**Rooms:** [3–5 rules incl. the release rule] · **Hybrid rooms:** [the checklist, on the table] · **Kitchen/commons:** [the 3 that matter]

## The Structural Layer
[Auto-release configured (or the door-card fallback) · 25/50 defaults org-wide · the quarterly ghost-hold audit]

## The Hybrid Checklist (table card)
[Faces on screen · mic tested · remote advocate named · no side-talk · share via call]

## Enforcement Design
[Structure-first mapping: norm → its default/timer/checklist · the chronic-case path (manager, private) · no hall monitors, by design]

## Quality Checks

- [ ] Every norm is observable and posted where its friction happens
- [ ] Auto-release is configured or its door-card fallback deputizes politely
- [ ] The hybrid checklist lives in the room and the host owns it
- [ ] Every norm has a structural enforcer; none require a peer cop
- [ ] The chronic-abuser path routes to managers, privately

## Anti-Patterns

- [ ] Do not legislate from the wiki — the door card governs the door
- [ ] Do not solve ghost bookings with shame — the auto-release checkbox beats every passive-aggressive note ever written
- [ ] Do not run hybrid meetings without the advocate — the remote half goes decorative in minutes
- [ ] Do not deputize peers as police — structure enforces; humans just follow defaults
- [ ] Do not write ten kitchen rules — three that matter, or the card becomes the noticeboard it replaced