--- name: product-on-purpose/foundation-meeting-synthesize source: https://app.decimal.ai/s/product-on-purpose-foundation-meeting-synthesize@2/SKILL.md source_sha256: 299d148f98ff --- # Meeting Synthesize Meeting synthesis is the archaeology skill for multi-meeting initiatives. It consumes a set of meeting recaps (and optionally raw notes) over a period, and surfaces patterns that no single meeting reveals: how decisions evolved, how stakeholder positions shifted, where threads are stalling, where contradictions have emerged. Distinct from `/discover-interview-synthesis`: that skill works on user-research conversations with research-specific frameworks (jobs-to-be-done, buying insights). This skill works on internal org meetings with org-specific patterns (stakeholder alignment, decision evolution, project history). This skill belongs to the Meeting Skills Family. It conforms to the [Meeting Skills Family Contract](../../docs/reference/skill-families/meeting-skills-contract.md). ## When to Use - Board prep or exec-brief preparation across a meeting sequence - Onboarding a new team member into the history of an initiative - Project retrospective input (the story of how we got here) - Investigating why a multi-meeting initiative has stalled - Quarterly review of a topic that has crossed many meetings - Surfacing contradictions that no single-meeting reviewer caught ## When NOT to Use - Single-meeting summary. Use `foundation-meeting-recap` instead. - Communicating outcomes outward. Use `foundation-stakeholder-update`. - User research conversation synthesis. Use `discover-interview-synthesis`. ## Zero-friction execution Per the family contract, this skill never blocks on interrogation. Default flow: 1. Load all provided source files (recaps preferred, raw notes accepted with lower input-quality flag) 2. Apply any filters (time range, topic, stakeholder) 3. Run inference on themes, stakeholder evolution, contradictions 4. Present a brief inference summary (meeting count after filter, time range detected, per-source input quality, scope filter applied) 5. Accept `go` or corrections 6. Produce the synthesis If invoked with `--go`, skip the inference summary. Format hints (`board-prep`, `onboarding`, `retro-input`, `exec-brief`) control output presentation without changing the underlying process. ## Instructions When asked to create a meeting synthesis, follow these steps: 1. **Load sources** Read all provided recap filenames or note files. Parse frontmatter to extract meeting metadata. Note per-source input quality (recap frontmatter's `input_quality` if available; otherwise assess from content). **Metadata source tracking** (v1.1.0): for each recap, also note the `meeting_type_source` field (`explicit | inferred | null`). When synthesizing across mixed sources, the synthesis must document the mix explicitly in the Scope section: "meeting_type values: N explicit, M inferred, K null." This prevents non-reproducible results when filtering by meeting_type across a mix of confidence levels. If filtering by `meeting_type`, state whether the filter includes inferred values and how null values are handled. 2. **Apply filters** If time range, topic, or stakeholder filter provided, narrow the source set before proceeding. Record the filter applied in frontmatter `scope_filter`. 3. **Present go-mode inference summary** Meeting count after filter, time range detected from source metadata, per-source input quality levels, scope filter description. 4. **Build the plain-text timeline** Chronological order by `meeting_date`. Each entry shows date, meeting name, key decision or shift, and confidence or contradiction flag if applicable. Render as markdown (no binary images. must render everywhere). 5. **Extract themes** Cluster recurring topics across sources. For each theme, record description, sources where it appeared, and confidence marker tied to frequency ("appears in 5/5 meetings" → high; "appears in 2/5 meetings" → medium; "mentioned in 1 meeting" → low). 6. **Track stakeholder positions** For each named stakeholder across sources, record initial position → current position, alignment state (aligned / divergent / shifting), and key statements with dates. Flag confidence on each position based on whether it was direct-quoted or paraphrased. 7. **Consolidate decisions** Cross-meeting, sorted chronologically. Table format: Date | Decision | Context | Meeting | Confidence. 8. **Separate decision evolution from unresolved contradictions** (v1.1.0) Two distinct outputs, not one combined "contradictions" section: - **Decision evolution** (resolved): earlier decision → later decision on the same topic, where the later one supersedes. This is historical context, not a red flag. No `⚠` emphasis. - **Unresolved contradictions**: decisions or positions currently in conflict that need reconciliation. Use `⚠` visual emphasis. For each: - Earlier reference (meeting + date + decision) - Later reference (meeting + date + decision that conflicts) - Status: unresolved / needs reconciliation The distinction matters because v1.0.0 conflated them, creating false-positive "contradictions" in exec contexts where the "contradiction" was actually intentional scope evolution. 9. **Identify open items and stalled threads** Topics surfacing 2+ times without resolution. When they last appeared. 10. **Draft narrative summary** 2-3 paragraphs: what happened, what changed, where we are, what is at stake. The "story" of the meeting set. 11. **Prioritize follow-up suggestions** - High: unblocking now; suggested owner or forum - Medium: important but not blocking - Low: monitor Each with rationale. 12. **Apply format hint** (if provided) One process generates the full synthesis data. The hint controls section ordering and truncation for the specific use case: - `board-prep`: lead with narrative + contradictions + prioritized follow-ups; shorter timeline - `onboarding`: lead with narrative + stakeholder tracking; full timeline - `retro-input`: lead with themes + stalled threads + meeting-quality aggregate - `exec-brief`: TL;DR + top 3 items only 13. **Render TEMPLATE.md and validate** - `source_meetings` list is non-empty - `time_range.start` ≤ `time_range.end` - Every theme has a confidence marker - Every contradiction has before/after source citations - At least 1 prioritized follow-up ## Project Memory Contract Active only when `.claude/pm-skills.local.md` exists. With no file, ignore this section entirely and behave exactly as described above. - **Reads:** `active_initiative` and prior `interpretation` artifacts on the same topic, so the synthesis shows movement rather than restating what is already recorded. - **Writes:** the synthesis as an `interpretation` artifact. - **Posture:** propose the entry and wait for confirmation before writing, unless `memory_auto_append: true` is set, in which case append and echo what was written. - **Write discipline:** re-read the file immediately before writing, never from the copy that produced the proposal. If it changed in between, merge your entry into the current state and re-propose rather than overwriting; add only your own entry and leave every other field and section byte-identical. Nothing enforces this at runtime and the file is gitignored, so a careless whole-file write loses another session's work with no way to recover it. This complements the family's filename-based chaining rather than replacing it: filenames still locate the sibling artifacts of one meeting, while project memory carries the durable product context across meetings. ## Quality Checklist - [ ] Source meetings listed with filename + date + per-source input quality - [ ] Time range populated and sensible - [ ] Scope filter described (or "none applied") - [ ] Timeline is plain-text markdown (no binary images) - [ ] Themes include confidence markers tied to frequency - [ ] Stakeholder position tracking shows evolution (initial → current), not just snapshot - [ ] Consolidated decision list is chronological with source citations - [ ] Contradictions are flagged in their own first-class section (not buried) - [ ] Narrative summary is 2-3 paragraphs, not bullets - [ ] Follow-ups are prioritized (High / Medium / Low) with rationale - [ ] Frontmatter omits single-meeting fields (meeting_title, meeting_date, etc.) - [ ] Sources and References weights input quality across sources ## See also - [Meeting Skills Family Contract](../../docs/reference/skill-families/meeting-skills-contract.md) - [`foundation-meeting-recap`](../foundation-meeting-recap/SKILL.md). upstream: primary input source - [`/discover-interview-synthesis`](../discover-interview-synthesis/SKILL.md). sibling pattern for user-research conversations (different domain)