---
name: zzafergok/memory-management
source: https://app.decimal.ai/s/zzafergok-memory-management@1/SKILL.md
source_sha256: 49d97d740c6a
---

# Memory Management

Memory makes Claude your workplace collaborator - someone who speaks your internal language.

## The Goal

Transform shorthand into understanding:

```
User: "ask todd to do the PSR for oracle"
              ↓ Claude decodes
"Ask Todd Martinez (Finance lead) to prepare the Pipeline Status Report
 for the Oracle Systems deal ($2.3M, closing Q2)"
```

Without memory, that request is meaningless. With memory, Claude knows:

- **todd** → Todd Martinez, Finance lead, prefers Slack
- **PSR** → Pipeline Status Report (weekly sales doc)
- **oracle** → Oracle Systems deal, not the company

## Architecture

```
CLAUDE.md          ← Hot cache (~30 people, common terms)
memory/
  glossary.md      ← Full decoder ring (everything)
  people/          ← Complete profiles
  projects/        ← Project details
  context/         ← Company, teams, tools
```

**CLAUDE.md (Hot Cache):**

- Top ~30 people you interact with most
- ~30 most common acronyms/terms
- Active projects (5-15)
- Your preferences
- **Goal: Cover 90% of daily decoding needs**

**memory/glossary.md (Full Glossary):**

- Complete decoder ring - everyone, every term
- Searched when something isn't in CLAUDE.md
- Can grow indefinitely

**memory/people/, projects/, context/:**

- Rich detail when needed for execution
- Full profiles, history, context

## Lookup Flow

```
User: "ask todd about the PSR for phoenix"


1. Check CLAUDE.md (hot cache)
   → Todd? ✓ Todd Martinez, Finance
   → PSR? ✓ Pipeline Status Report
   → Phoenix? ✓ DB migration project


2. If not found → search memory/glossary.md
   → Full glossary has everyone/everything


3. If still not found → ask user
   → "What does X mean? I'll remember it."
```

This tiered approach keeps CLAUDE.md lean (~100 lines) while supporting unlimited scale in memory/.

## File Locations

- **Working memory:** `CLAUDE.md` in current working directory
- **Deep memory:** `memory/` subdirectory

## Working Memory Format (CLAUDE.md)

Use tables for compactness. Target ~50-80 lines total.

```markdown
# Memory

## Me

[Name], [Role] on [Team]. [One sentence about what I do.]

## People

| Who       | Role                               |
| --------- | ---------------------------------- |
| **Todd**  | Todd Martinez, Finance lead        |
| **Sarah** | Sarah Chen, Engineering (Platform) |
| **Greg**  | Greg Wilson, Sales                 |

→ Full list: memory/glossary.md, profiles: memory/people/

## Terms

| Term    | Meaning                  |
| ------- | ------------------------ |
| PSR     | Pipeline Status Report   |
| P0      | Drop everything priority |
| standup | Daily 9am sync           |

→ Full glossary: memory/glossary.md

## Projects

| Name        | What                    |
| ----------- | ----------------------- |
| **Phoenix** | DB migration, Q2 launch |
| **Horizon** | Mobile app redesign     |

→ Details: memory/projects/

## Preferences

- 25-min meetings with buffers
- Async-first, Slack over email
- No meetings Friday afternoons
```

## Deep Memory Format (memory/)

**memory/glossary.md** - The decoder ring:

```markdown
# Glossary

Workplace shorthand, acronyms, and internal language.

## Acronyms

| Term     | Meaning                  | Context              |
| -------- | ------------------------ | -------------------- |
| PSR      | Pipeline Status Report   | Weekly sales doc     |
| OKR      | Objectives & Key Results | Quarterly planning   |
| P0/P1/P2 | Priority levels          | P0 = drop everything |

## Internal Terms

| Term          | Meaning                        |
| ------------- | ------------------------------ |
| standup       | Daily 9am sync in #engineering |
| the migration | Project Phoenix database work  |
| ship it       | Deploy to production           |
| escalate      | Loop in leadership             |

## Nicknames → Full Names

| Nickname | Person                  |
| -------- | ----------------------- |
| Todd     | Todd Martinez (Finance) |
| T        | Also Todd Martinez      |

## Project Codenames

| Codename | Project            |
| -------- | ------------------ |
| Phoenix  | Database migration |
| Horizon  | New mobile app     |
```

**memory/people/{name}.md:**

```markdown
# Todd Martinez

**Also known as:** Todd, T
**Role:** Finance Lead
**Team:** Finance
**Reports to:** CFO (Michael Chen)

## Communication

- Prefers Slack DM
- Quick responses, very direct
- Best time: mornings

## Context

- Handles all PSRs and financial reporting
- Key contact for deal approvals over $500k
- Works closely with Sales on forecasting

## Notes

- Cubs fan, likes talking baseball
```

**memory/projects/{name}.md:**

```markdown
# Project Phoenix

**Codename:** Phoenix
**Also called:** "the migration"
**Status:** Active, launching Q2

## What It Is

Database migration from legacy Oracle to PostgreSQL.

## Key People

- Sarah - tech lead
- Todd - budget owner
- Greg - stakeholder (sales impact)

## Context

$1.2M budget, 6-month timeline. Critical path for Horizon project.
```

**memory/context/company.md:**

```markdown
# Company Context

## Tools & Systems

| Tool       | Used for          | Internal name     |
| ---------- | ----------------- | ----------------- |
| Slack      | Communication     | -                 |
| Asana      | Engineering tasks | -                 |
| Salesforce | CRM               | "SF" or "the CRM" |
| Notion     | Docs/wiki         | -                 |

## Teams

| Team     | What they do   | Key people   |
| -------- | -------------- | ------------ |
| Platform | Infrastructure | Sarah (lead) |
| Finance  | Money stuff    | Todd (lead)  |
| Sales    | Revenue        | Greg         |

## Processes

| Process     | What it means            |
| ----------- | ------------------------ |
| Weekly sync | Monday 10am all-hands    |
| Ship review | Thursday deploy approval |
```

## How to Interact

### Decoding User Input (Tiered Lookup)

**Always** decode shorthand before acting on requests:

```
1. CLAUDE.md (hot cache)     → Check first, covers 90% of cases
2. memory/glossary.md        → Full glossary if not in hot cache
3. memory/people/, projects/ → Rich detail when needed
4. Ask user                  → Unknown term? Learn it.
```

Example:

```
User: "ask todd to do the PSR for oracle"


CLAUDE.md lookup:
  "todd" → Todd Martinez, Finance ✓
  "PSR" → Pipeline Status Report ✓
  "oracle" → (not in hot cache)


memory/glossary.md lookup:
  "oracle" → Oracle Systems deal ($2.3M) ✓


Now Claude can act with full context.
```

### Adding Memory

When user says "remember this" or "X means Y":

1. **Glossary items** (acronyms, terms, shorthand):
   - Add to memory/glossary.md
   - If frequently used, add to CLAUDE.md Quick Glossary

2. **People:**
   - Create/update memory/people/{name}.md
   - Add to CLAUDE.md Key People if important
   - **Capture nicknames** - critical for decoding

3. **Projects:**
   - Create/update memory/projects/{name}.md
   - Add to CLAUDE.md Active Projects if current
   - **Capture codenames** - "Phoenix", "the migration", etc.

4. **Preferences:** Add to CLAUDE.md Preferences section

### Recalling Memory

When user asks "who is X" or "what does X mean":

1. Check CLAUDE.md first
2. Check memory/ for full detail
3. If not found: "I don't know what X means yet. Can you tell me?"

### Progressive Disclosure

1. Load CLAUDE.md for quick parsing of any request
2. Dive into memory/ when you need full context for execution
3. Example: drafting an email to todd about the PSR
   - CLAUDE.md tells you Todd = Todd Martinez, PSR = Pipeline Status Report
   - memory/people/todd-martinez.md tells you he prefers Slack, is direct

## Bootstrapping

Use `/productivity:start` to initialize by scanning your chat, calendar, email, and documents. Extracts people, projects, and starts building the glossary.

## Conventions

- **Bold** terms in CLAUDE.md for scannability
- Keep CLAUDE.md under ~100 lines (the "hot 30" rule)
- Filenames: lowercase, hyphens (`todd-martinez.md`, `project-phoenix.md`)
- Always capture nicknames and alternate names
- Glossary tables for easy lookup
- When something's used frequently, promote it to CLAUDE.md
- When something goes stale, demote it to memory/ only

## What Goes Where

| Type             | CLAUDE.md (Hot Cache)     | memory/ (Full Storage)           |
| ---------------- | ------------------------- | -------------------------------- |
| Person           | Top ~30 frequent contacts | glossary.md + people/{name}.md   |
| Acronym/term     | ~30 most common           | glossary.md (complete list)      |
| Project          | Active projects only      | glossary.md + projects/{name}.md |
| Nickname         | In Key People if top 30   | glossary.md (all nicknames)      |
| Company context  | Quick reference only      | context/company.md               |
| Preferences      | All preferences           | -                                |
| Historical/stale | ✗ Remove                  | ✓ Keep in memory/                |

## Promotion / Demotion

**Promote to CLAUDE.md when:**

- You use a term/person frequently
- It's part of active work

**Demote to memory/ only when:**

- Project completed
- Person no longer frequent contact
- Term rarely used

This keeps CLAUDE.md fresh and relevant.