Personal CRM (GBrain-compatible) — how to work here

Personal CRM (GBrain-compatible) — how to work here

A Personal CRM built as a typed-entity vault, inspired by Garry Tan's gbrain. Each entity is a dossier; the agent keeps dossiers current by extracting entities from meeting notes and original thinking. This skill holds those behaviors so templates and folder descriptions stay clean. The Markdown shape is GBrain-compatible: if the external gbrain CLI is installed, it can import/sync the same vault.

This skill is pack guidance. The platform /open-knowledge skill (read/write/preview/linking/grounding rules) still governs every markdown operation — this layers the dossier conventions on top.

The dossier convention (the load-bearing rule)

Every dossier in people/, companies/, and concepts/ has two parts, split by an explicit --- timeline --- separator:

1. Compiled truth (above --- timeline ---) — your current best understanding. Rewrite it as new evidence changes the synthesis.
2. Timeline (below --- timeline ---) — append-only dated bullets in the parseable form - **YYYY-MM-DD** | source | @author — evidence. Confidence: …. Never edit existing timeline entries; only append.

When a new fact arrives, route it: update compiled truth if it changes current understanding, or append a timeline bullet if it's raw evidence. The explicit separator and dated-bullet shape are what keep the vault parseable by GBrain's import/sync.

Folders

• people/, companies/, concepts/ — dossiers (compiled truth + timeline). Frontmatter type: person|company|concept.
• meetings/ — meeting notes (YYYY-MM-DD-<slug>.md); attendees: should match dossier filenames in people/. The verbatim record — do NOT rewrite it. When a note is ingested from a meeting-recorder tool, add source: (e.g. granola, fireflies) and source_meeting_id: (the recorder's stable id) to its frontmatter — those two are the dedup key.
• originals/ — your own untransformed thinking; authoritative source material. Frontmatter type: original.
• media/ — bulk transcripts, voice notes, large attachments; often .okignore-d to keep the index light.

Links

Per the platform skill, prefer standard markdown links for new dossiers, and count the relative depth carefully for the cross-folder links this vault is full of — e.g. [Alice Chen](../people/alice-chen.md) from a meetings/ note, [Acme AI](../companies/acme-ai.md) from a people/ dossier. The write/edit brokenLinks response catches a wrong-depth path before you walk away. New brain pages render on GitHub, satisfy OK's brokenLinks check, and import cleanly into GBrain.

Two deltas from the platform default, both GBrain-specific:

• Don't use the leading-slash root-absolute form ([Alice](/people/alice-chen.md)). OK resolves it fine, but GBrain reads a leading / as an absolute filesystem path and rejects it — use a relative path. (GBrain also accepts a bare [Alice](people/alice-chen.md), but from a subfolder OK resolves that source-dir-relative — meetings/people/alice-chen — and reports it broken, so stick to the ../-correct relative form, which both accept.)
• Path-qualified wikilinks are first-class here, not legacy: [[people/alice-chen|Alice Chen]] resolves vault-root from any folder (no ../ to count), is validated by brokenLinks like any link, and imports into GBrain. Prefer extensionless targets ([[people/alice-chen]]) for a consistent wiki-link style; OK also resolves explicit .md and .mdx suffixes. A bare [[note-name]] with no folder is ambiguous (resolves only if GBrain's basename-globbing is on) — reserve it for Obsidian migration.

Agent behaviors

• Ingest from a meeting recorder. If a meeting-recorder MCP (Granola, Fireflies, Circleback, tl;dv, Fathom, …) is registered alongside the OpenKnowledge MCP server, pull recent meetings and write each into meetings/. Address each as meetings/<source>-<source_meeting_id> so re-syncing a meeting updates it in place instead of creating a duplicate. Normalize whatever the recorder returns (Granola's Me/Them streams, a bot's speaker turns) into notes plus the verbatim transcript; do NOT rewrite the transcript. This works the same on demand (you ask) or unattended (a scheduler asks) — the recorder is bring-your-own and interchangeable.
• After a meeting note lands, extract entity mentions and append timeline bullets to each referenced dossier (cite the meeting by markdown link). Stub any mentioned entity not yet captured.
• Treat originals/ as authoritative (the user's own words, not inferences).
• Surface entity-to-entity edges (person ↔ company, concept hubs) when both ends exist.

gbrain CLI (optional)