Documenso Enterprise RBAC

Overview

Configure team-based access control and enterprise features in Documenso. The Team plan enables multi-user collaboration with shared documents. Enterprise adds SSO (OIDC), audit logging, and organization-level management.

Prerequisites

• Documenso Team or Enterprise plan
• Understanding of RBAC concepts
• For SSO: OIDC-compatible identity provider (Okta, Azure AD, Google Workspace, Auth0)

Documenso Team Model

Organization
├── Team A
│   ├── Owner (full control)
│   ├── Admin (manage members, settings)
│   └── Member (create, view, sign team documents)
├── Team B
│   └── ...
└── Personal Accounts (separate from teams)

Key concepts:

• Teams are separate from personal accounts -- team documents are owned by the team
• Team API keys access all team documents; personal keys only access personal documents
• Each team member can have Owner, Admin, or Member role
• Unlimited teams and users on Team/Enterprise plans (early adopter pricing)

Instructions

Step 1: Team API Key Scoping

typescript
import { Documenso } from "@documenso/sdk-typescript";

// Personal key: only YOUR documents
const personalClient = new Documenso({
  apiKey: process.env.DOCUMENSO_PERSONAL_KEY!,
});

// Team key: all documents in the team
const teamClient = new Documenso({
  apiKey: process.env.DOCUMENSO_TEAM_KEY!,
});

// Common mistake: using personal key for team operations
// Results in 403 Forbidden on team resources

Step 2: Application-Level RBAC

Documenso handles team membership internally. For finer-grained control in your app, implement an authorization layer:

typescript
// src/auth/documenso-rbac.ts
type Role = "viewer" | "editor" | "admin" | "owner";

interface TeamMember {
  userId: string;
  teamId: string;
  role: Role;
}

const PERMISSIONS: Record<Role, string[]> = {
  viewer: ["documents:read"],
  editor: ["documents:read", "documents:create", "documents:send"],
  admin: ["documents:read", "documents:create", "documents:send", "documents:delete", "members:manage"],
  owner: ["documents:read", "documents:create", "documents:send", "documents:delete", "members:manage", "team:settings", "team:billing"],
};

function hasPermission(member: TeamMember, permission: string): boolean {
  return PERMISSIONS[member.role]?.includes(permission) ?? false;
}

// Middleware
function requirePermission(permission: string) {
  return (req: Request, res: Response, next: NextFunction) => {
    const member = req.teamMember; // Set by auth middleware
    if (!hasPermission(member, permission)) {
      return res.status(403).json({
        error: "Forbidden",
        required: permission,
        userRole: member.role,
      });
    }
    next();
  };
}

// Usage
app.delete("/api/documents/:id",
  requirePermission("documents:delete"),
  async (req, res) => {
    await teamClient.documents.deleteV0(parseInt(req.params.id));
    res.json({ deleted: true });
  }
);

Step 3: Enterprise SSO Configuration

Documenso Enterprise supports SSO via OIDC. Configuration is done in the admin panel:

text
SSO Setup (Enterprise only):
1. Navigate to Organization Settings > SSO
2. Select your OIDC provider
3. Enter:
   - Client ID (from your IdP)
   - Client Secret (from your IdP)
   - Issuer URL (e.g., https://login.microsoftonline.com/{tenant}/v2.0)
4. Configure redirect URI in your IdP:
   https://sign.yourcompany.com/api/auth/callback/oidc
5. Test with a non-admin user first

Supported providers:
- Google Workspace
- Microsoft Entra ID (Azure AD)
- Okta
- Auth0
- Any OIDC-compliant provider

Once enabled, team members sign in via:
https://sign.yourcompany.com/sso/{organization-slug}

Step 4: Audit Logging (Enterprise)

Enterprise includes built-in audit logging. For additional application-level auditing:

typescript
// src/audit/documenso-audit.ts
interface AuditEntry {
  timestamp: string;
  userId: string;
  teamId: string;
  action: string;
  resourceType: "document" | "template" | "team" | "member";
  resourceId: string;
  metadata: Record<string, any>;
}

async function auditLog(entry: Omit<AuditEntry, "timestamp">) {
  const log: AuditEntry = {
    ...entry,
    timestamp: new Date().toISOString(),
  };

  // Write to your audit store (database, CloudWatch, etc.)
  console.log(JSON.stringify(log));

  // Example: document sent
  // { action: "document.send", resourceType: "document",
  //   resourceId: "42", userId: "user_123", teamId: "team_456" }
}

// Wrap Documenso operations with audit logging
async function sendDocumentAudited(
  client: Documenso,
  documentId: number,
  userId: string,
  teamId: string
) {
  await client.documents.sendV0(documentId);
  await auditLog({
    userId,
    teamId,
    action: "document.send",
    resourceType: "document",
    resourceId: String(documentId),
    metadata: { status: "PENDING" },
  });
}

Step 5: Multi-Tenant Architecture

typescript
// src/tenant/documenso-tenant.ts
// Each tenant maps to a Documenso team with its own API key

interface Tenant {
  id: string;
  name: string;
  documensoTeamApiKey: string; // Encrypted in database
}

class TenantDocumensoService {
  private clients = new Map<string, Documenso>();

  getClient(tenant: Tenant): Documenso {
    if (!this.clients.has(tenant.id)) {
      this.clients.set(
        tenant.id,
        new Documenso({ apiKey: tenant.documensoTeamApiKey })
      );
    }
    return this.clients.get(tenant.id)!;
  }

  // Ensure tenant isolation — never cross-access
  async getDocument(tenant: Tenant, documentId: number) {
    const client = this.getClient(tenant);
    return client.documents.getV0(documentId);
    // Team API keys automatically scope to team documents
  }
}

Permission Matrix

| Action | Member | Admin | Owner | |--------|--------|-------|-------| | View team documents | Yes | Yes | Yes | | Create documents | Yes | Yes | Yes | | Send for signing | Yes | Yes | Yes | | Delete documents | No | Yes | Yes | | Manage team members | No | Yes | Yes | | Team settings / billing | No | No | Yes | | Configure SSO | No | No | Yes |

Error Handling

| RBAC Issue | Cause | Solution | |------------|-------|----------| | 403 Forbidden | Personal key on team resource | Use team-scoped API key | | Cannot delete | Not Admin/Owner role | Request role upgrade from team Owner | | SSO login fails | Wrong OIDC configuration | Verify Client ID, Secret, and Issuer URL | | Tenant data leak | Wrong API key for tenant | Validate tenant isolation in tests |

Resources

• Documenso Teams
• SSO Portal Documentation
• Enterprise Features
• OWASP Access Control

Next Steps

For migration strategies, see documenso-migration-deep-dive.