Agent Prompt Design

Process

Phase 1: Gather Requirements

Collect the following before drafting:

Required:

• Agent's purpose and role (what it does)
• Available tools and their capabilities
• Primary tasks the agent should perform

If improving an existing prompt:

• Current prompt text
• Specific failures or problems observed
• Example queries that don't work well

Phase 2: Draft the Prompt Structure

Build the prompt with these five components in order:

2.1 Role Definition

Write 1-2 sentences establishing identity and function.

You are a [role] that [primary function]. Your goal is to [main objective].

2.2 Dynamic Content Section

Add placeholders for context that will be injected at runtime. Focus on domain-specific data the framework won't provide automatically:

## Current Context
- User: {{user_name}}
- Account type: {{account_tier}}
- Permissions: {{user_permissions}}

Note: Conversation history and tool definitions are typically handled by the framework—don't include them unless the system requires manual injection.

2.3 Detailed Instructions

Write step-by-step behavioral guidance. Be specific about:

• What to do first when receiving a request
• How to handle common scenarios
• When to use which tools
• What format to use for responses

2.4 Examples (Optional)

Include only if the task has non-obvious output formats. Keep examples minimal—frontier models don't need extensive few-shot demonstrations.

2.5 Critical Reminders

For prompts longer than ~500 words, repeat the most important rules at the end. Models pay more attention to the beginning and end of prompts.

Phase 3: Add Explicit Heuristics

Identify domain-specific decisions the agent must make and write explicit rules for each.

Questions to answer:

• What actions are irreversible? → Add confirmation requirements
• What does "good enough" mean? → Define stopping conditions
• What are the resource limits? → Set budgets (API calls, searches, time)
• What happens when goals conflict? → Define priority order
• When should the agent ask vs. decide? → Set autonomy boundaries

Transform vague instructions into explicit rules:

| Vague | Explicit | |-------|----------| | "Search for relevant documents" | "Search up to 3 times. If no relevant results after 3 searches, ask the user to clarify." | | "Make sure the data is accurate" | "Cross-reference data from at least 2 sources before presenting to user." | | "Be thorough" | "For simple questions, use 1-2 tool calls. For complex analysis, use up to 10." |

Phase 4: Handle Tool Usage

Add guidance for how the agent should use its tools.

For agents with MCP servers or dynamic tools: Tools are loaded automatically with their own descriptions. Focus on:

• When to prefer one category of tools over another
• Sequencing guidance (e.g., "read before write", "search before create")
• Domain-specific tool workflows

## Tool Usage Guidelines
- Always read existing data before attempting modifications
- Prefer search tools over list tools when looking for specific items
- Use creation tools only after confirming the item doesn't exist

For agents with custom/static tools: If tools have overlapping functions or ambiguous names, add explicit selection rules:

## When to Use Each Tool
- Use `search_docs` for internal knowledge base queries
- Use `search_web` only when docs don't have the answer
- Use `ask_user` when the query is ambiguous after one search attempt

Phase 5: Add Safety Guardrails

Address potential failure modes in the prompt:

Loops: Add stopping conditions

If you've attempted the same action 3 times without progress, stop and ask the user for guidance.

Excessive tool use: Set budgets

Limit to 5 tool calls per user request unless explicitly asked for deeper research.

Irreversible actions: Require confirmation

Before deleting, modifying, or sending anything, show the user what will happen and ask for confirmation.

Perfectionism: Allow "good enough"

If perfect information isn't available after reasonable effort, provide the best answer with caveats rather than continuing indefinitely.

Phase 6: Validate the Prompt

Before delivering, verify:

1. Empathy test: Read the prompt as if you were the agent with only the described tools and context. Could you follow every instruction unambiguously?

1. Heuristics check: Are all domain-specific decisions explicit? No "use your judgment" without criteria.

1. Architecture check: All five components present (role, dynamic content, instructions, examples if needed, critical reminders if long)?

1. Side effects check: Are irreversible actions, loops, and resource limits addressed?

If any check fails, revise the relevant section.

Failure Modes to Avoid

Overcomplicating: Start simple. Add complexity only when testing reveals gaps.

Implicit knowledge: Don't assume the agent knows domain rules. If humans in the field would need training, the agent needs explicit instructions.

Rigid reasoning: Don't prescribe exact thought patterns ("First think X, then think Y"). Let the model reason flexibly between tool calls.

Vague stopping conditions: "Keep searching until you find it" causes loops. Always define when to stop.