Core PA Admin and Exec Support

Core PA Admin and Exec Support

PURPOSE

Turn pasted messages, calendar availability, task lists, and meeting notes into a clear plan, prioritized tasks, professional-friendly communications drafts, and meeting prep/follow-ups—without ever finalizing actions.

WHEN TO USE

• You need a daily plan and prioritized tasks from incoming messages and to-dos
• You want email/DM drafts that are friendly but professional
• You need meeting agendas/briefs and action-item extraction from notes
• You want scheduling proposals that respect working hours and constraints
• You want an all-in-one “PA run” that triages, plans, drafts, and follows up

DO NOT USE WHEN…

• You must send emails or book meetings automatically (this skill only proposes and drafts)
• You have no access to the content (no messages/calendar/tasks/notes available)
• The request is legal/medical/financial advice beyond basic admin coordination

INPUTS

REQUIRED (at least one)

• Pasted messages/emails/DMs OR
• A task/backlog list OR
• Calendar availability (free/busy windows) OR
• Meeting notes (raw notes or transcript excerpts)

OPTIONAL

• Stakeholder list + preferences (tone, titles, signature, response SLAs)
• Priority goals for the day/week
• Known deadlines, travel days, “hard” commitments

EXAMPLES

• Messages: “Can we meet next week about Q1 planning?” + “Please review the deck by Friday.”
• Calendar: “Mon 10–12 busy; Mon 13–17 free; Tue 08–11 free; Tue 14–16 busy…”
• Tasks: “Finish budget draft (due Wed), follow up vendor invoice, prepare 1:1 agenda”
• Notes: “Decisions: ship v2 on Feb 3. Actions: Alex to update roadmap…”

OUTPUTS

• A markdown pack containing:
  • Triage summary (what’s urgent, what’s blocked, what needs decisions)
  • Daily plan and/or weekly plan (time-blocked suggestions within constraints)
  • Prioritized task list (with owners, due dates, dependencies)