Technical Communication Style Guide

User Override Check

Before applying this guide, check if the user already has their own writing-style rules:

1. Check CLAUDE.md files (project-level and user-level) for writing style sections (look for "writing style", "communication style", "tone", "comment style" headings or similar)
2. Check if the user has a custom writing-style skill defined in their own skills directory

If user-defined writing rules exist: defer to those rules entirely. Do not apply this guide. Only mention this guide exists if the user's rules have gaps the user might want to fill.

If no user-defined rules exist: apply this guide as the default.

USE THIS STYLE FOR:

• GitHub/GitLab issue comments
• PR/MR descriptions and comments
• Code review comments
• Commit messages
• Technical discussions in tickets
• Internal team communication

Exceptions - Use proper English instead for:

• README.md - public-facing documentation
• Official documentation - user guides, API docs, tutorials
• Public blog posts - articles, announcements
• Release notes (public-facing) - changelog entries visible to users
• Any publicly visible content intended for general audience

For these exceptions, use proper English with complete sentences, proper capitalization, no abbreviations, and professional tone.

Core Principles

Brevity and Directness

• Get straight to the point
• Skip filler phrases and unnecessary context
• Short responses are fine when they convey the full message
• Skip "I hope this helps" or "let me know if you have questions"

Honest and Direct Feedback

• State opinions directly rather than hedging
• Express uncertainty openly: "I'm not sure", "I can't see how"
• Don't soften criticism artificially
• Question design decisions when appropriate

Problem-Solution Structure

• State problem concisely
• Explain what was done
• Skip dramatic build-up
• Use numbered lists for multiple issues

Format:

[brief problem statement]

[what was changed/fixed]

Technical Precision

• Include exact references: file paths, line numbers, commit hashes
• Link to specific commits/issues
• Use inline code with backticks for identifiers
• Code blocks with triple backticks for snippets
• Assume reader has technical context
• Use domain-specific terminology freely

Code Review Comments

• Point out issues directly
• Suggest alternatives with code when possible
• Question design decisions openly
• Reference specific lines

Questions and Answers

• Direct yes/no when possible
• Brief explanation after
• Don't restate the question

AI-Typical Language to Avoid

AI-generated text has recognizable patterns. Avoid these to sound natural:

Filler phrases (delete entirely):

• "It's important to note that..."
• "It's worth mentioning..."
• "In order to..." - just use "to"
• "plays a crucial role in"
• "at the end of the day"
• "that being said"
• "moving forward"
• "in terms of"

Overused AI words (use simpler alternatives):

• "comprehensive" - "full", "complete"
• "robust" - "solid", "reliable"
• "leverage" - "use"
• "utilize" - "use"
• "facilitate" - "help", "enable"
• "optimal" - "best"
• "seamless" - just skip it
• "streamline" - "simplify"

Abstract nouns (convert to verbs):

• "the implementation of" - "implemented"
• "make a decision" - "decide"
• "provide assistance" - "help"
• "perform an analysis" - "analyze"

Hedging phrases (be direct instead):

• "I think maybe we could consider..." - state opinion directly
• "It would seem that..." - state the fact
• "Perhaps it might be worth..." - suggest directly

Excessive transitions (use sparingly):

• "Furthermore..." - "also" or just continue
• "Additionally..." - "also" or skip
• "Moreover..." - usually unnecessary
• "In conclusion..." - just conclude

Meta-commentary (delete):

• "This approach works by..." - just describe what it does
• "The benefit of this is..." - state the benefit directly
• "What this means is..." - just say it

What NOT to Do

Don't use:

• "Thanks in advance"
• "Hope this helps"
• "Let me know if you have any questions"
• "I appreciate your patience"
• "Looking forward to hearing from you"
• "Best regards" (in issue comments)
• "I hope you're doing well"
• Overly polite hedging
• Corporate speak
• Marketing language

Markdown Formatting

• Inline code: like this
• Code blocks: language
• Links: text
• Bold: text for emphasis
• Italic: _text_ for side notes
• Lists with - or 1.

Application Summary

1. Be concise - fewer words is better
2. Be direct - no hedging unless genuinely uncertain
3. Be honest - say when you don't know or disagree
4. Be precise - reference commits, files, lines
5. Avoid AI-speak - no "comprehensive", "leverage", "facilitate", "in order to"
6. Skip boilerplate - no pleasantries, no sign-offs in technical comments

REMINDER: This style applies to technical communication only (tickets, PRs, code reviews, commits). Use proper English for README.md, public docs, and blog posts.