DACI Decision Framework

Overview

Clarify decision ownership and reduce decision thrash using the DACI framework (Driver, Approver, Contributor, Informed). Unlike RACI which focuses on task responsibility, DACI is purpose-built for product decisions -- who drives the decision to closure, who has veto power, who provides input, and who needs to know.

The four roles in brief: Driver (exactly one, drives to closure), Approver (1-2 max, holds veto), Contributor (input without veto), Informed (notified, not consulted). Build a chart by mapping current state, finding pain points, designing target state, and rolling out a 30/60/90 transition. See the playbook reference for role rules, the 7-step build sequence, and health metrics.

When to Use

• New team formation -- A new cross-functional group needs clear decision-making roles.
• Decision thrash -- Decisions stall because nobody knows who has authority.
• Scaling teams -- Growth creates ambiguity about who owns which decisions.
• Post-incident -- A failed launch or missed deadline reveals unclear ownership.
• Reorg transitions -- Role changes create governance gaps.

When NOT to Use

• Task assignment or project execution (use RACI instead).
• Individual contributor work allocation (use sprint planning).
• Truly one-person decisions (no governance overhead needed).

Clarify First

Before building the DACI chart, confirm these inputs. If any is unknown or vague, ASK — do not assume:

• ] The specific decisions to map — the 3-5 high-impact decisions, not "everything" (each becomes a chart row; mapping too much at once is the top failure mode)
• ] Candidate people and their real authority — who can actually approve or veto (drives the Driver and Approver assignments; without genuine authority the chart is fiction)
• ] Current pain points — where decisions stall or thrash today (drives the current→target-state gap and the 30/60/90 transition plan)

Stop rule: ask only the 2-3 that most change the output. If the user says "just draft it," proceed and list your assumptions at the top of the artifact.

References

• references/playbook.md — read this when building or running a DACI chart: role definitions and rules, the 7-step build sequence (working group → roles → decisions → current-state map → pain points → target-state → transition plan), governance health metrics, troubleshooting, and success criteria.
• references/red-flags.md — read this before publishing a chart or running a decision under it: common ways a DACI chart goes wrong with bad/good examples anchored to the role rules.

Scope & Limitations

In Scope: DACI chart creation, current-state mapping, target-state design, transition planning, governance health metrics, pain point identification, decision ownership clarity.

Out of Scope: Task assignment (use RACI), project execution tracking (use sprint planning), individual performance management, organizational design beyond decision governance.

Important Caveats: DACI works best when leadership commits to respecting the framework. Without executive buy-in, Drivers may lack the authority to actually drive decisions. Start with 3-5 high-impact decisions rather than trying to map everything at once.

Integration Points

| Integration | Direction | What Flows | |---|---|---| | create-prd/ | Feeds into | DACI decisions inform PRD Contacts section and decision log | | identify-assumptions/ | Complements | Surfaces assumptions about who has authority | | brainstorm-okrs/ | Complements | OKR ownership aligns with DACI decision ownership | | summarize-meeting/ | Feeds into | Meeting summaries capture DACI decision outcomes | | senior-pm/ | Complements | Portfolio-level DACI for cross-project decisions |

Further Reading

• Productside DACI guidance for product teams
• Inspired by the DACI framework used at Intuit and other product-led organizations